Booking & Calendar
Calendar that books appointments. Automations that send confirmations, reminders, and recovery sequences the moment someone schedules. Routing to the right person, every time.
One prospect clicks a slot. Seven things happen before they close the browser. Here is the cascade.
To the prospect, with the date, time, and what to bring or prepare.
Added to their email so they never miss the meeting time.
To your team in Slack or email so the right person knows they are booked.
First email arrives 24 hours out, asking them to confirm or reschedule if needed.
One more message to make sure they are on their way or logging in for a call.
If they did not show, an automatic email goes out with a rebook link and a reason to reschedule.
The booking system does one job well. Every sequence after it does another. Separated so you can swap each piece without rewriting everything.
Prospects see open slots on the page or on its own embedded calendar. One click to book, no email collected yet. They enter that in the confirmation, which cuts form abandonment in half.
Email lands in their inbox within minutes, with the full appointment details, how to join (Zoom link, address, what to bring), and a link to reschedule if plans changed.
24 hours out, so they do not forget and reschedule on purpose. One hour before, so they show up. Both go out automatically based on the slot they picked.
If the time passes with no attendance, an email says you noticed and offers three new times to choose from. Captures the ones who meant to come but forgot.
Automations send the appointment to your calendar. Manual assignment to a team member, or workflow-based routing so Sarah's calendar books Sarah's calls and David's books his. No double bookings, no mixed-up meetings.
The calendar is the visible part. Most of the system happens behind it.
Embedded on the page, branded to match your site. Prospects see open times in your timezone, book in seconds, and never touch a form.
Confirmation on booking. Reminders 24 hours out and 1 hour before. Recovery email if they do not show. All fire on the day and time the slot was picked.
Slack message, email, or calendar add to your team the moment someone books. Routing sends it to the right person so Sarah does not handle David's calls.
On every reminder and recovery email. Prospect picks a new time without an email back and forth, and automations reschedule everything for them.
Booking details flow to your CRM automatically. No manual entry. The contact record has the appointment, confirmation status, and any notes from the booking form.
See how many books per day, which times fill fastest, no-show rate, and reschedule patterns so you can adjust your calendar or reminders.
Four steps. By day four the calendar is live and taking bookings.
How many people book per week, how long are meetings, and do you need routing to a team or solo calendar. We find the right calendar service and access level so the system fits what you do.
Calendar set to your timezone. Slots spaced for travel time, break time, or prep time between calls. Set it once. Automations respect it forever.
Confirmation, reminders, and recovery emails written and dialed to your voice. Each one has a reschedule button so prospects never have to email.
Calendar embedded on the page. Workflows set so confirmations and reminders fire at the right times. Test book a fake appointment. Then go live.
The four that always get asked.
Yes. They see the calendar, click a slot, and type their name and email into the confirmation page. No login, no form before the booking. Contact record lives in your CRM and gets the appointment linked to it.
They get a reschedule link on every reminder and recovery email. If they need to fully cancel, a cancel link on those emails removes the appointment and sends you a notification. The slot opens back up for someone else to book.
Yes. David gets his own calendar link. Sarah gets hers. Booking automations check which calendar the slot is on and send the confirmation and reminder to that person. Or one shared calendar with manual assignment if you prefer.
Both. One-on-one calls book into the calendar normally. Group calls get a single slot that books up to a cap (four seats, eight seats, whatever you pick), then the invite sends all four seats their Zoom link or location at confirmation time.
A calendar page without followup is a broken door. We build the full system: the slots, the confirmations, the reminders, the reschedule links, and the routing so the meeting lands in the right inbox.
One click · Everything fires · Show up on time